TMmeets Privacy Policy

We collect the following categories of data:

• Account information: name, email address, password (hashed), phone number (optional), club affiliation.
• Profile and club data: club name, meeting schedules, roles, speeches, feedback and evaluations.
• Usage and technical data: IP address, browser type, device information, operating system, app usage data (which features you use, timestamps, interactions with modules such as Timer and Voting).
• Cookies and similar technologies: we use essential cookies and may use analytics cookies. For details, please see our Cookie Policy.

We process your data only on the following lawful bases:

• Performance of contract — to provide the Service (create accounts, run meetings, store speeches and feedback).
• Legitimate interests — to improve the Service, analyze usage, prevent abuse and communicate important updates.
• Legal obligation — to comply with laws and respond to lawful requests from authorities.
• Consent — where required (for example marketing emails; you can withdraw consent at any time).

We do not sell your personal data to any third parties.

We share data only in the following cases:

• With trusted service providers (hosting, analytics, payment processors if needed in the future) who are bound by strict data processing agreements and GDPR obligations.
• When required by law, court order or government request.
• In the event of a merger, acquisition or sale of assets (with appropriate safeguards).

We do not share data with third parties for their own marketing purposes.

You have the following rights (free of charge in most cases):

• Right of access to your data.
• Right to rectification (correction of inaccurate data).
• Right to erasure ("right to be forgotten").
• Right to restriction of processing.
• Right to data portability.
• Right to object to processing.
• Right to withdraw consent at any time.

To exercise any of these rights, please contact us at [email protected]. We will respond within one month (or two months in complex cases).

We implement appropriate technical and organisational measures (encryption, access controls, secure servers) to protect your data. However, no system is 100% secure, and we cannot guarantee absolute security.

We keep your personal data only as long as necessary for the purposes described above or as required by law. When you delete your account, we will delete or anonymise your data within 30 days (except where we are legally obliged to retain it).

If any data is transferred outside the EU/EEA, we ensure appropriate safeguards (for example Standard Contractual Clauses approved by the European Commission).

The Service is not intended for persons under 18 years of age. We do not knowingly collect personal data from children. If we become aware that we have collected data from a child without parental consent, we will delete it.

We may update this Policy from time to time. The "Last updated" date will be changed accordingly. Continued use of the Service after changes means you accept the updated Policy. We will notify you of material changes via email or in-app notice.

If you have any questions about this Privacy Policy or your personal data, please contact us at: [email protected]